absence monitoring

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Mike Harman
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Joined: 7-02-06
Jan 9 2007 14:49
absence monitoring

A couple of friends at work just got an e-mail to say they "swiped in late" on Jan 3rd for an internal training day, and that our line manager will be speaking to them. That manager then has to report to HR with what action they've taken - which suggests an informal discplinary and some kind of recording of the conversation.

We have ID cards for getting in and out, but this is for security rather than flexitime or anything, and one of them reckons it might be against Data Protection to electronically record attendance/lateness without informing staff first.

As far as I can tell there's no policy on lateness - only sickness - so nothing to go by, but the disciplinary procedure suggests there ought to be a pattern.

Anyone know what the deal is with this - do they have to notify people before they use security stuff to monitor staff? Does there have to be a pattern of lateness before they can take disciplinary action?

They're cracking down on sickness a lot with return to work interviews including HR staff as well as the line managers (because the managers don't bother doing them at all), but this is the first I've heard of this happening, so it'd be good to nip it in the bud quick before it becomes a trend.

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the button
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Joined: 7-07-04
Jan 9 2007 15:06

It does sound like a breach of data protection to me -- using electronic data for a purpose other than intended, without the consent (or indeed the knowledge) of the individuals concerned.

In fact, you need to be asking why this data is even recorded in the first place, if the sole aim of the passes is to let people in & out of the building.

"Informal disciplinaries" are a right pain in the arse, and seem to have become more popular in recent years. In fact, our HR department has a performance target for "% of cases settled informally." I would always tend to take the attitude, "it's either a disciplinary or it isn't," thus not generating bits of paper that stay on someone's employment record for all eternity without management having had to prove their case.

Mike Harman
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Joined: 7-02-06
Jan 9 2007 15:27

Thanks button. Passed it on already.

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the button
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Jan 9 2007 15:47

Nay bother.